Administrative Assistant- Dept of Psych and Beh Medicine

Job Summary

We are hiring for an Administrative Assistant for the Chairman of Dept. of Psychiatry and V.P. of Operations. Position is located in the administrative suite at Roanoke Rehab. 

The Administrative Assistant provides a wide range of administrative support to Vice President(s), Physician Chair, department and/or affiliates. Provides a bridge for smooth communication between the VP’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management and staff.
Communicates with all levels of staff, physicians, patients and visitors.  Independently makes decisions and demonstrates sound judgment in the course of routing matters, working with minimal supervision.  Maintains effective written and oral communications with a diverse population.  Job is performed in a normal office environment.  High degree of urgency is required.  Schedule is often interrupted and workload priorities changed. Requires ability to work across departments with team approach and may require cross-facility coverage.  Operates a variety of office equipment.  Maintains a professional work environment and confidentiality in all matters.  Handles difficult people and issues with tact and diplomacy.

Minimum Qualifications

    Education:    Associate Degree or graduate of a post High School secretarial or business program required.

    Experience:    Five (5) years administrative assistant or related work experience required.

    Licensure,certification, and/or registration:    Professional Certification preferred.

    Other Minimum Qualifications: Demonstrated customer service orientation.  Proven business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc.  Advanced  computer skills in Microsoft software programs, including Word, Excel and PowerPoint, with knowledge of other database and/or presentation software.  Excellent communications and organizational skills     required. Excellent grammar skills required.

About Carilion

This is Carilion Clinic...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.