Department Secretary - Nursing Services

Roanoke, VA, US, 24014

Job Summary

Take this rare opportunity to apply your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed.
At Carilion Clinic, our team secretarial and administrative support in a forward-thinking environment. You will thrive through extensive training, supportive leaders and potential for advancement.

Carilion offers comprehensive benefits, paid time off, and tuition options. Join a team where your skills and ideas will make a difference in the health of our patients and the communities we live in.

The Department Secretary performs secretarial and administrative support for multiple individuals within the department.

Responsibilities of the department secretary include basic secretarial support, such as typing correspondence, managing files, screening phone calls, distributing mail and other related duties.

Administrative duties may also include the processing, tracking and management of data related to Accounts Payable, Payroll and Attendance, taking minutes, as well as the management of reports specific to the department.

The job duties of the Department Secretary inlcude, but are not limited to, the following:

  • Answers telephone in a timely manner and ensures proper transfer of calls to the appropriate staff. Directs inquiries as appropriate.
  • Receives and distributes mail/faxes/electronic notifications. Distributes employee paychecks.
  • Composes and types letters and correspondence with minimal errors in a timely manner.  May record meeting minutes.
  • Establishes and maintains confidential files and records.
  • Maintains and orders office supplies. Works with vendors to ensure maintenance of general office equipment.
  • Greets and assists visitors in a professional manner.
  • Schedules appointments and coordinates arrangements for meetings, conferences and travel.
  • Proofreads documents, correspondence and reports prepared by self or others.
  • Prepares routine and non-routine special reports, including gathering and summarizing data.
  • Processes department purchases and ensures invoices are sent to Accounts Payable.
Minimum Qualifications

Education: High School Graduate or GED. 2-year business or secretarial school preferred.

Experience: 2 years of secretarial work experience required.

Other: Excellent written and verbal communication skills, with appropriate use of grammar, spelling and/or punctuation. Knowledge of office procedures and equipment. Must demonstrate strong organizational skills and be self-motivated. Strong PC software skills in word processing, spreadsheets, database and presentation software required (e.g., Microsoft Office Suite). Business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc. may be required based on departmental needs.

Our Values

Below are our core values that we strive to embody and expect of all our team members:

CommUNITY:  Working in unison to serve our community, our Carilion family and our loved ones.

Courage:  Doing what’s right for our patients without question.

Commitment:  Unwavering in our quest for exceptional quality and service.

Compassion:  Putting heart into everything we do.

Curiosity:  Fostering creativity and innovation in our pursuit of excellence.


Requisition Number: 47494 
Employment Status: Full time 
Location: CRMH - Carilion Roanoke Memorial Hospital 
Shift: Variable Hours 
Shift Details: Mostly day shift, weekend coverage required
Recruiter: EMILY F ALLEN 
Recruiter Phone:  
Recruiter Email: efallen@carilionclinic.org

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning
hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.

Equal Opportunity Employer

Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Carilion Clinic is a drug-free workplace.