Department Secretary - Ortho Clinic

Roanoke, VA, US, 24014

Job Summary

The job duties of the Department Secretary inlcude, but are not limited to, the following:

  • Answers telephone in a timely manner and ensures proper transfer of calls to the appropriate staff. Directs inquiries as appropriate.
  • Receives and distributes mail/faxes/electronic notifications. Distributes employee paychecks.
  • Composes and types letters and correspondence with minimal errors in a timely manner.  May record meeting minutes.
  • Establishes and maintains confidential files and records.
  • Maintains and orders office supplies. Works with vendors to ensure maintenance of general office equipment.
  • Greets and assists visitors in a professional manner.
  • Schedules appointments and coordinates arrangements for meetings, conferences and travel.
  • Proofreads documents, correspondence and reports prepared by self or others.
  • Prepares routine and non-routine special reports, including gathering and summarizing data.
  • Processes department purchases and ensures invoices are sent to Accounts Payable.

 Carilion offers comprehensive benefits, paid time off, and tuition options.

Minimum Qualifications

Education: High School Graduate or GED. 2-year business or secretarial school preferred.

Experience: 2 years of secretarial work experience required.

Other: Excellent written and verbal communication skills, with appropriate use of grammar, spelling and/or punctuation. Knowledge of office procedures and equipment. Must demonstrate strong organizational skills and be self-motivated. Strong PC software skills in word processing, spreadsheets, database and presentation software required (e.g., Microsoft Office Suite). Business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc. may be required based on departmental needs.

Our Values

Below are our core values that we strive to embody and expect of all our team members:

Collaboration: Working together with purpose to achieve shared goals.

Commitment:  Unwavering in our quest for exceptional quality and service.

Compassion:  Putting heart into everything we do.

Courage:  Doing what’s right for our patients without question.

Curiosity:  Fostering creativity and innovation in our pursuit of excellence.


Requisition Number: 103855 
Employment Status: Full time 
Location: Carilion Clinic Orthopaedic Surgery (Institute for Orthopaedics and Neurosciences) 
Shift: Day 
Shift Details: M-F 8-5
Recruiter: EMILY F ALLEN 
Recruiter Phone:  
Recruiter Email:
For more information, contact the HR Service Center at 1-800-599-2537.

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning
hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.

Equal Opportunity Employer

Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Carilion Clinic is a drug-free workplace.


Nearest Major Market: Roanoke

Job Segment: Accounts Payable, Clinic, Neurology, Secretary, Orthopedic, Finance, Healthcare, Administrative