Marketing & Communications Consultant - Conference Planner (hybrid)

How You’ll Help Transform Healthcare:

This position will be a combination of onsite and remote work.  

We are seeking an experienced and dynamic Marketing & Communications Consultant- Conference Planner to lead the development and execution of Carilion's annual portfolio of professional conferences.  This high-impact role combines strategic planning, cross-functional leadership, and event execution to create experiences that align with organizational goals and showcase innovation in healthcare.

What You'll Do:

• Plan and Execute Strategic Conferences:   Lead the full lifecycle of conferences from concept through delivery.  Create agendas that reflect key priorities and align with Carilion's strategic goals.
• Collaborate Across Departments:  Lead large, cross-functional teams and coordinate with clinical leaders, subject matter experts, and internal stakeholders to ensure content relevance and excellence.
• Develop High-Impact Agendas:  Identify themes and emerging trends in healthcare.  Partner with speakers, medical experts, and thought leaders to develop engaging and timely session topics.
• Oversee Event Logistics:  Manage budgets, timelines, resources, vendors, and logistics to ensure smooth execution and high attendee satisfaction.
• Drive Process Improvement:  Continuously seeks ways to optimize conference planning workflows.  Recommend and implement best practices.
• Consult Across the Organization:  Serve as a subject matter expert in conference strategy and internal communications.  Provide guidance and mentorship to colleagues in Communications, Marketing & Planning.

What we're looking for:

• Proven experience in event or conference planning, preferably in a healthcare, nonprofit, or academic setting.
• Excellent project management, organizational, and leadership skills.
• Strong customer service and communication skills (written, verbal, and presentation).
• Ability to manage multiple complex projects and deadlines in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite.
• Experience working with vendors, budgets, and cross-functional stakeholders.
• Ability to work with sensitive and confidential information with discretion. 

What We Require:

Education: Bachelor's degree or equivalent experience required.

Experience: Five years of related experience with at least three years in specialized area required. Maintains a broad knowledge of all marketing and communications areas and activities, while specializing with advanced knowledge in one or two specific functions.

 

About Carilion

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.