Orthopaedic Residency Program Manager

Roanoke, VA, US, 24014

Employment Status:  Full time
Shift:  Day
Facility:  Institute for Orthopaedics and Neurosciences
Requisition Number:  144810

How You’ll Help Transform Healthcare:

Provides direction, leadership, and day-to-day management of the assigned Graduate Medical Education Residency or Fellowship Program in conjunction with the Program Director and GME Administration. Communicates, facilitates, prioritizes and problem-solves with administration, support staff, faculty, residents, attending physicians and others to ensure quality, efficient and cost-effective accredited Medical Education services.  Committed to the provision of Medical Education in a large academic medical center.  

  • Manages day-to-day administration of the assigned Graduate Medical Education Residency or Fellowship Program(s) including resource allocation, problem solving, and completion of delegated duties.  Provides all aspects of office management for assigned program(s).  
  • Manages accreditation readiness and oversees regulatory compliance.
  • Responsible for all aspects of data management for assigned Residency or Fellowship Program(s). Use of our Residency Management System is required. Data management includes elements such as rotation schedules, evaluations, recruitment, orientation, resident onboarding, resident or fellow milestones, Clinical Competency Committee meetings, Program Evaluation Committee meetings, and Annual Program Evaluations.
  • Responsible for keeping program specific policies updated and in line with changing accreditation standards. 
  • Manages and advises residents in problem-solving, including schedule changes, referral for personal stress, and other human resources concerns.
  • Responsible for preparing materials for conferences, lectures, and other didactic events. Organizes or delegates booking and preparing meeting rooms and prepares comprehensive materials as necessary.  
  • Manages and directs the workflow necessary to maintain administrative paperwork, records and complex filing systems to maintain the Graduate Medical Education office.
  • Responsible for yearly cost report information for Medicare for assigned program.
  • Actively participates in strategic planning and financial management at the departmental and program level.  Responsible for budget planning of assigned programs and is responsible for payroll, supply inventory, equipment maintenance, capital needs, and other expenses in the assigned Residency or Fellowship program(s).  Monitors program financial statements and provides variance reports as requested.
  • Manages the yearly recruitment of residents/fellows, including complex scheduling of faculty, residents and applicants. Plays a critical role in representing Carilion and their program(s) in a positive manner through communication prior to arrival, during the interview process, and after. Must prepare and ensure required documentation is provided to applicants and maintained appropriately in order to meet regulations.  

What We Require:

Education: Bachelor’s Degree in related field required. National certification from Training Administrators in Graduate Medical Education (TAGME) preferred.

Experience: Minimum of five years experience in the area of Medical Education or previous experience in coordination and/or support of Medical Education program preferred.

Other Minimum Qualifications: Medical terminology, computer knowledge (MS Office Suite).  Must be self-directed, independently functioning and detail-oriented. Effective interpersonal, communication and teamwork skills required.

About Carilion

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.


Requisition Number: 144810 
Employment Status: Full time 
Location: Institute for Orthopaedics and Neurosciences 
Shift: Day 
Shift Details: Monday-Friday with other hours as needed
Recruiter Email: tdrickman@carilionclinic.org
For more information, contact the HR Service Center at 1-800-599-2537.

Equal Opportunity Employer

Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Carilion Clinic is a drug-free workplace.


Carilion Total Rewards

What matters to you is important to us—like benefits, rewards, and resources to improve your life. Carilion understands the importance of prioritizing your well-being to help you develop and thrive. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

  • Employer Funded Pension Plan, vested after five years (Voluntary 403B)
  • Comprehensive Medical, Dental, & Vision Benefits
  • Flexible Work Arrangements/Schedules
  • Remote Work Options
  • Paid Time Off (accrued from day one)
  • Onsite fitness studios and discounts to our Carilion Wellness centers
  • Access to our health and wellness app, Virgin Pulse
  • Discounts on childcare
  • Continued education and training

Find more about Carilion Clinic’s benefits by vising our Total Rewards Page.

Equal Opportunity Employer
Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
Carilion Clinic is a drug-free workplace.

Nearest Major Market: Roanoke

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