Residency Program Assistant - Internal Medicine Residency Program (FT)

Roanoke, VA, US, 24014

Job Summary

The Residency Program Assistant reports to the Administrative Director, Program Administrator, faculty and residents in maintenance of a well-organized, efficient, supportive and scholarly environment for Medical Education. The Residency Program Assistant is committed to the provision of Medical Education with a large tertiary care community medical center. The Residency Program Assistant communicates regularly with physicians, medical students, patients and health care personnel. Support Carilion's hallmarks of service excellence and quality for all job responsibilities.

Duties include, but are not limited to the following:

  • Supports various aspects of the infrastructure needed to provide medical education. Takes direction from the Program Director, members of the faculty and/or Program Administrator and GME Director.
  • Compiles and analyzes data; participates in development, preparation, documentation of research projects/reports as needed. Utilizes and performs functions on Med Hub residency management system.
  • Assists in preparation of accurate documents for various regulatory bodies such as Residency Review Committee, Accreditation Council for Graduate Medical Education, tracking surveys for specialty boards and societies, AMA, National Resident Matching Program, state and federal agencies.
  • Coordinate resident and faculty recruitment activities such as preparing interview schedule, arranging lodging and meals, touring. Work with program administrator in screening applicants for interview season via ERAS (the management system for applicants applying into the surgery residency).
  • Schedules meetings and prepares materials needed for conferences.
  • Has delegated responsibility to review monthly financial data, prepare and mark reimbursement vouchers, travel requests, capital requests, etc. Actively participates in all cost containment measures at the office/department level.
  • Provides back up administrative support for assigned faculty members; including typing, incoming and outgoing correspondence, maintaining calendars, travel arrangements answering phone and other routine administrative duties.
  • Coordinate attending on-call, leave, clinic/special, and faculty master schedules following ACGME and AOA guidelines.
  • Oversees medical students providing departmental specific orientation/checkout.
  • Helps develop and coordinate new resident orientation including materials, meeting room arrangements, catering and coordinating materials and supplies.

Be at your best with an organization that equips you to do so.  Whose people unite in making lives better. At Carilion Clinic, we help communities stay healthy and our region grow stronger through compassionate care, medical education and research, and neighborhood outreach. As part of our team you can expect professional stability, strong technological resources, and the advancement potential of a regional leader.


Based in Roanoke, VA, we are an award-winning, community-based network of hospitals, primary and specialty physician practices, and affiliations with prestigious academic medical institutions. Explore how joining a regional leader can enhance your ability to learn, grow, and succeed.

Minimum Qualifications

Education: High School Education or GED required.  Associates degree in related field preferred. Medical education experience preferred specifically in coordinating residency or fellowship programs.

Experience: Minimum of three years experience in the area of Medical Education or previous experience in coordination and/or support of educational programs preferred.

Licensure/Certifications/Registration: N/A

Other Minimum Qualifications: Excellent organizational skills, attention to details, data entry and extensive scheduling experience, communication abilities, proficient computer skills and works well with others (team player). Computer knowledge (MS Office Suite).  Must be self directed, independently functioning, and detail oriented. Effective interpersonal, communication, and teamwork skills required.

Our Values

Below are our core values that we strive to embody and expect of all our team members:

CommUNITY:  Working in unison to serve our community, our Carilion family and our loved ones.

Courage:  Doing what’s right for our patients without question.

Commitment:  Unwavering in our quest for exceptional quality and service.

Compassion:  Putting heart into everything we do.

Curiosity:  Fostering creativity and innovation in our pursuit of excellence.



Requisition Number: 44814 
Employment Status: Full time 
Location: CRMH - Carilion Roanoke Memorial Hospital 
Shift: Day 
Shift Details: Mostly Monday through Friday from 8:00 am to 4:30 pm with evenings & weekends as needed
Recruiter Email: jsratliff@carilionclinic.org

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning
hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.

Equal Opportunity Employer

Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Carilion Clinic is a drug-free workplace.