Materials Mgmt Specialist III - CRMH Materials Management

How You’ll Help Transform Healthcare:

Coordinates, administers, implements and assists in the development of the supply support system which operates efficiently and meets the needs of the patient and the site/organization Materials Management Department. Acts as representative of Carilion Clinic items and services, which may require clinical knowledge.  May have high level of responsibility for acquisition, procedure development, maintaining, repairing and reporting errors for inventory control systems.  Designs, runs, reviews and maintains  reports for problem resolutions. May act as a lead. Provides technical support of RFID/RTLS system and components. Provides direct customer service to clinical and non-clinical staff.

Responsible for proper application of hardware and and tracking tags in support of an RFID/RTLS system. Maintains battery replacement functions for RFID/RTLS components and other minor electronic equipment.

Responsible for data capture of equipment added to or removed from the RFID/RTLS system. Assures data is accurately added to, removed from, and maintained within proper software systems so that equipment is properly reflected and categorized to end users.

Exercises various cost controls over stock item inventories, consigned and non-consigned. This includes effective and efficient utilization of Lawson MMIS, product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages.  Assists with purchasing, inventory management and audit management.

Assures that assigned area is in compliance with Carilion policies and procedures, vendor contractual agreements, guidelines for purchase authorization and requirements for consistent coding and nomenclature.  

Meets assigned department and Materials Management budgetary goals and department performance indicators or statistics.

Exercises various cost controls over stock item inventories, consigned and non-consigned. This includes effective and efficient utilization of Lawson MMIS, product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages.  Assists with purchasing, inventory management and audit management.

Responsible for maintaining security of equipment, tools, carts, computers and all other items that are required to perform daily duties, and the security of supplies in inventory.

Coordinates with other departments closely on the flow of equipment entering and exiting the facility and ultimately the RFID/RTLS systems. 

Serves as a contact and communicates with other health care facilities, as well as with sales reps and other stakeholders outside Carilion,  to share information concerning availability of supplies/equipment, new products, and standardization of product lines. 

Responsible for developing procedures and recommending policy as related to job functions.  Responsible for training and execution related to support of customer.   May function as a project team lead for new projects, responsible for documentation of milestones and total project execution.  

Acts as an advocate for team cohesion and cooperation.  Supports the MM Manager and Director in the execution of daily department priorities.  Supports fellow Specialists to help drive performance in their areas, supporting overall team and department performance.   May function as a team lead.

What We Require:

Education: High school diploma or GED. College degree desirable.

Experience: Five (5) years healthcare materials management or inventory experience with proven Excel spreadsheet skills desired. MMIS experience preferred.

Licensure, certification, and/or registration: Virginia Drivers License.

Other Minimum Qualifications: Excellent communication skills. Proficiency in Microsoft Office, e.g. Excel spreadsheets including formulas, sorting large amounts of data, and printing.. Familiarity with automated procurement and inventory control systems.  Ability to act independently with minimum supervision.  Ability to work with others in a team setting. Ability to meet deadlines within short time frames. Ability to perform repetitive tasks for long periods of time. Ability to perform in a continually changing environment. May be required to provide own transportation and travel distances of up to 150miles.

About Carilion

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.